Cancellation policy

Cancellation decisions :

The first decision to cancel the event, notably for weather or safety reasons, may be taken by the ski centers. The Pediatric Research Foundation will respect these decisions and adapt to the rules in force at each center to ensure the safety of all participants.

Cancellation and postponement conditions :

The safety and well-being of participants is paramount to the Pediatric Research Foundation. Cancellation and postponement conditions are established to ensure a safe and enjoyable experience for all.

Cancellation policy :

Ski Centre decision: The decision to cancel the event may be taken by the ski centers (Ski Garceau and Owls Head) in the event of unfavourable weather conditions or for safety reasons.

Notification to participants :

In the event of cancellation, participants will be informed as soon as possible via the event's official communication channels (email, website, social networks).

Refund policy :

There is no registration fee for the Alpine Challenge. Instead, participation is conditional on a minimum fundraising amount of $250. That said, in the event of cancellation, no donations will be reimbursed. Donations will not be refunded. Should it prove impossible to hold the event in the proposed format, the FRP will make every effort to offer participants an alternative.

Exceptions: No exceptions to this non-refund policy will be made except in exceptional circumstances deemed by the Foundation.

Cancellation options :

Postponement: If the event is cancelled at Ski Garceau on February 22, 2025, registered participants will be invited to take part in the Alpine Challenge at Owls Head on March 22, 2025, under the same conditions. If the event is cancelled at Owls Head on March 22, 2025, participants will be invited to the following year's event at no additional cost.

Communication of new dates :

Information on new dates and rescheduling arrangements will be sent to registered participants as soon as they become available.

Safety conditions and risk assessment :

The Foundation, in collaboration with the ski centers, will constantly assess conditions to ensure the safety of the event. All decisions to cancel or postpone will be taken with the safety of participants as the top priority.

Force majeure :

The Pediatric Research Foundation recognizes that unpredictable and out-of-control events can occur, affecting the ability to complete the Alpine Challenge as planned.

Definition of Force Majeure :

Events Included: Force majeure is any event beyond the control of the parties involved, such as natural disasters, acts of war, epidemics, government decisions or public restrictions that make it impossible or dangerous to carry out the event.

Notification: The Pediatric Research Foundation must inform participants, partners and sponsors as soon as possible in the event of a force majeure event.

Consequences of force majeure :

Suspension of obligations: In the event of force majeure, the obligations of the Pediatric Research Foundation, including the holding of the event, may be suspended for the duration of the disruptive event.

No liability for non-performance: the Pediatric Research Foundation will not be held liable for non-performance of its obligations if such non-performance is due to force majeure.

Resolution of the effects of force majeure :

Evaluation and adaptation: The Foundation will evaluate the impact of the force majeure event and seek solutions to minimize the effects on the event and its participants.

Postponement or cancellation: If the event has to be cancelled or postponed due to force majeure, participants will be informed of the procedures to be followed and the arrangements made for future participation.

AGREEMENT of denunciation and acceptance of risks, waiver and obligation of the participant

Last update: 2024-11-26

Please read this Agreement carefully. To participate in the activities of the Children's Research Foundation, you must agree to all the terms of this Agreement.  

This Participant Release and Assumption of Risk, Waiver and Obligation Agreement (hereinafter referred to as the "Agreement") is made between the Pediatric Research Foundation ("PRF") and me, or my minor child (hereinafter referred to as "Participant"), to govern your participation in PRF activities. 

I, in my personal name or in my capacity as guardian of my minor child, if any, acknowledge and agree that in consideration of The Participant being permitted to participate in any activities organized by the PRF: 

 

Risk disclosure and acceptance 

HEREBY ACKNOWLEDGE AND AGREE THAT : 

  • The activities organized by the FRP can be risky, some of which are inherent to the very nature of the activity and the pandemic context (such as, but not limited to, COVID-19 contamination); 

  • As a result of the aforementioned risks and dangers, the participant may suffer serious personal injury or death, as well as property damage; 

  • Some of these risks and hazards are foreseeable; others, however, are not; 

  • I nevertheless freely and voluntarily assume all the aforementioned risks and dangers and, consequently, my preparations to participate and my actual participation in the FRP activities, will be entirely at my own risk and peril ; 

  • I understand that the PRF, its directors, officers, employees, promoters, independent contractors, sponsors, partners and agents will take all necessary safety measures to ensure the safety of the event, but assume no responsibility for any injury or damage to property incurred during my preparations to participate or my actual participation in PRF activities; 

  • I have carefully read and fully understood this Agreement and have signed it freely and voluntarily; 

  • I fully understand that by signing this Agreement, I will never be able to sue or make a claim against the PIF; 

  • I fully understand that the PIF will not allow me to participate in PIF activities until I have accepted this Agreement, that it applies to all PIF activities, present or future, without exception, and that the terms of this Agreement have been explained to me by the PIF or by one or more of its representatives, at my request; 

  • This Agreement is binding upon me, my heirs, executors, personal representatives and assigns; 

Waiver of SM liability 

I HEREBY RELEASE the PRF and its directors, officers, employees, promoters, independent contractors, sponsors, partners and agents from any and all liability and WAIVE any and all remedies, proceedings, claims and causes of action whatsoever against the PRF and its directors, officers, employees, independent contractors, with respect to any bodily injury, moral injury or property damage I may suffer arising out of my preparations to participate or my actual participation in PRF activities. 

Obligation of the participant and/or his/her legal guardian

HEREBY ACKNOWLEDGE AND AGREE THAT : 

  • I am physically able to participate in PIF activities and have no pre-existing conditions that would limit my ability to participate in sport and physical activity. If I am over 15 years of age, I have answered all the questions on the PAR-Q and will consult a physician if I have answered "Yes" to any of the questions to validate my ability to engage in physical activity. 

  • I also recognize that I may be injured by another user's loss of control and/or equipment.  

  • I also acknowledge that I may become infected with COVID-19 by attending FRP activities. I am responsible for not attending an activity if I (or my child) have flu-like symptoms or COVID-19, if I test positive or if I am in contact with someone who has COVID-19. I undertake to report to the FRP any symptoms or cases confirmed against me or those around me. 

  • In the event of an accident, I agree to allow FRP personnel to intervene and to contact the ambulance service, if necessary. It is my responsibility to hold all civil and personal liability insurance in the event of an accident and/or ambulance charges and/or breakage, loss or theft of personal belongings, or to personally assume all inherent costs. 

  • I agree to abide by all rules and regulations issued by the FRP or its partners. Compliance with all rules is mandatory. I also agree to follow all the instructor's instructions, for my own safety and the respect of other participants. Participants in FRP activities who fail to observe the rules or instructions will be expelled without any form of reimbursement (registrations, subscriptions or other). 

  • Under no circumstances will the FRP be liable for any loss, theft or damage to a participant's or visitor's personal property.

  • I authorize the PRF to take and use photos and videos of me or my child for promotional purposes. 

I declare that I have read and understand the contents of this release and the rules and regulations pertaining thereto and I accept the whole. 

I agree to all terms and conditions.